Procurement Quality Requirements

1. Purpose

This document defines the Quality Assurance requirements (Q Clauses) which are applicable as specified on the Procurement Document.

2. Definitions

The following definitions apply to this document.

2.1 Procurement Document:
The purchase order, subcontract or other written agreement with the Seller in which this quality document is incorporated by reference.

2.2 Buyer:
Nelgo Manufacturing purchasing agents.

2.3 Seller:
Any supplier of materials or services in accordance with purchase order requirements, as well as all applicable procurement quality clauses as specified herein.

3. General Quality Assurance Requirements
The following Quality Clauses are a requirement of all procurements.

Q1. General Quality Assurance Requirements
(Includes paragraphs A – E)

A. Buyer Access
The Seller shall provide the Buyer access to any and all areas, including those of lower-tier suppliers, where work is being or scheduled to be performed under the Purchase Order. Seller shall flow down any requirement in its purchase orders with such lower-tier suppliers.

B. Supplier Corrective Action Request
When, during the course of this Purchase Order, the Buyer determines that the Seller’s quality control system is deficient or discovers discrepancies in Seller’s material, hardware or services, the Buyer my forward to the Seller a Corrective And Preventive Action (CAPA) Report.

1. The CAPA Report will be forward from the Buyer and shall be completed and returned to the Buyer in accordance with instruction provided on the CAPA Report.
2. The Sellers response on the CAPA Report shall identify the cause of the discrepancy, the action taken to correct current discrepancy and the action taken to prevent recurrence on future orders.
3. Failure to respond within required time frame can result in actions up to and including removal from Nelgo’s Approved Supplier List.

C. Responsibility for Conformance

Inspection and/or test made by the Buyer or its authorized representative at either the Seller’s or the Buyer’s facility, nor the Seller’s compliance with all Quality Assurance requirements shall relieve the Seller of the responsibility to furnish items which conform to the requirements of the Procurement Document.

The buyer may refuse to accept items delivered under the Procurement Document if the Seller fails to submit the certification, documentation, test data or reports specified in the Procurement Document.

D. Minimum Packaging

All items delivered to the Buyer shall be packaged and protected from deterioration and physical damage. Damaged finishes, details, distortion, or internal damage shall be reason for rejection. The Buyer has the prerogative of returning all damaged items to the Seller. When multiple part types are shipped to the Buyer in one container, each part number shall be segregated and packaged into a separate internal container. The applicable part number and serial number shall appear on each individual package within the container.

E. Workmanship

Workmanship shall conform to the requirements stated on the Purchase Order and to the applicable requirements on the documents provided with the Purchase Order.

4. Specific Quality Requirements

The following Quality Clauses are a requirement of this procurement when specified by number on the Procurement Document.

Q2. Inspection System
The Seller shall maintain an Inspection System adequate to assure that items shipped on this order meet all of the applicable requirements. The system shall also provide for the maintenance of records and data of all inspection and tests performed and shall make these records available for examination and verification by the Buyer QA personnel upon request.

Form – 741 shall be completed and returned to the Buyer to ensure a visual inspection of the items was completed prior to shipment.

Q3. Proof of Inspection
 Seller shall supply proof that processes were performed per procurement document and the drawing instructions upon request by the Buyer. This proof can be in the form of a test coupon, dimensional inspection result reports, or any other document that will provide evidence the part was made to requirement.

Q4. Certificate of Conformance
A. With each shipment of items covered by the Procurement Document, Seller shall submit a certificate of conformance that will constitute a representation by the Seller that:

1. Materials used are those which have been specified by Buyer, and that the items delivered were produced from materials that Seller has on file, reports of chemical or physical analysis and any other applicable specification.

2. Processes used on items delivered were in compliance with applicable specification forming a part of this Procurement Document.

3. The items as delivered comply with all specification and other requirements of the Procurement Document.